Intelligent AP Automation
for Spectrum

AI-powered invoice processing that extracts, validates, and posts invoices directly into Trimble Viewpoint Spectrum — cutting manual data entry by 80%.

80%+

Reduction in entry time

100%

Spectrum-native

< 60s

Upload to extraction

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What is AP Automation?

Proxsoft’s AP Automation is an AI-powered accounts payable solution built specifically for contractors running Trimble Viewpoint Spectrum. It eliminates the tedious, error-prone process of manually entering vendor invoices into Spectrum by automating the entire workflow — from invoice receipt to ERP posting.

Unlike generic AP tools, our platform speaks Spectrum natively. It understands your vendor codes, job numbers, phase codes, cost types, and GL accounts. The result? Invoices that post cleanly into Spectrum on the first attempt, every time.

Key Features

AI-Powered Data Extraction

Our Neural Engine uses Azure Document Intelligence and Claude AI to extract data with over 90% accuracy.

Two-Tier Confidence Scoring

Every invoice gets a Critical and Overall score. Review only what needs attention; auto-approve the rest.

Outlook Email Sync

Automatically fetch invoice PDFs from your Outlook inbox. Set a time range and let the system pull invoices.

PDF Attachments in Spectrum

Invoice PDFs are automatically attached to the AP record in Spectrum’s Document Imaging pane.

Direct Spectrum Integration

Invoices are posted directly via certified REST API. No CSV uploads, no middleware, no manual re-entry.

Invoice-to-PO Matching

Cross-reference extracted data against Spectrum POs. Validate vendor codes, amounts, and job numbers.

Smart Vendor Matching

AI matches vendor names from invoices to Spectrum vendor codes — even when names don’t match exactly.

How It Works

Five simple steps to automated accounts payable

Capture

Invoices arrive via Outlook email sync or manual PDF upload through the portal.

Extract

Our AI identifies the vendor, invoice number, dates, amounts, and job codes.

Validate

Extracted data is cross-referenced against Spectrum vendor codes and purchase orders.

Review

Your team reviews flagged invoices on an intuitive dashboard with one-click approval.

Post

Approved invoices are posted directly into Spectrum with all coding and attachments intact.

Your Command Center

The AP Automation dashboard gives your team a real-time view of the entire invoice pipeline.

KPI Cards

Processed count, Pending count, Error count, AI Accuracy percentage — all at a glance.

7-Day Volume Trend

Visual bar chart showing daily invoice volumes to spot processing patterns.

Top Vendor Widget

Highest-spend vendor with tier classification and YTD spend tracking.

Invoice Queue

Filterable table with status tabs: All, Pending, Approved, Processing, Posted, Rejected.

Sync Controls

One-click Outlook sync with time range selector — last hour, day, week, or month.

Dark / Light Mode

Full dark/light theme toggle for comfortable viewing in any environment.

Designed for use with Trimble Viewpoint Spectrum

This isn’t a generic AP tool bolted onto Spectrum. Every feature, every field mapping, every validation rule was designed from the ground up for the Spectrum ecosystem.

Spectrum REST API

Vendor Code Validation

Job Costing Compliance

Purchase Order Matching

Document Imaging

Built for Construction AP Teams

AP Managers & Controllers

Reduce your team’s invoice processing time by 80%. Eliminate manual data entry errors. Get real-time visibility into your AP pipeline with confidence scores and exception-based workflows.

CFOs & Finance Directors

Accelerate your close cycle. Reduce invoice turnaround from days to hours. Capture early payment discounts consistently. Get audit-ready documentation automatically.

IT & Systems Administrators

No infrastructure to manage. Cloud-hosted on Azure with enterprise security. SSO via Microsoft Entra ID. Direct Spectrum API integration — no middleware or data bridges required.

Contractors Moving from QuickBooks

Transitioning to Spectrum? Our AP automation makes the move painless. Even without formal PO workflows, process invoices by job number and get them into Spectrum accurately from Day 1.

Enterprise-Grade Technology

Built on secure cloud infrastructure with advanced AI and enterprise-grade security

AI-Powered Document Intelligence

Advanced OCR and AI engine for structured document processing, optimized for invoice data extraction.

Claude AI Integration

Advanced language model for intelligent field extraction, vendor matching, and anomaly detection.

Enterprise Single Sign-On (SSO)

Secure authentication with support for existing enterprise identity providers.

Secure Cloud Storage

Encrypted storage for documents with role-based access control.

API Integration (OAuth2)

Secure API connectivity with ERP systems using modern authentication standards.

Modern Web Infrastructure

Built using scalable frameworks for fast, reliable performance globally.

Coming Soon

Next Module

PO Automation

Our next module extends the automation pipeline upstream — from invoice processing to purchase order creation. The PO Automation agent will automatically generate purchase orders from bills of materials, subcontractor agreements, and project budgets, then push them directly into Spectrum’s PO module.

KPI Cards

Processed count, Pending count, Error count, AI Accuracy percentage — all at a glance.